Minutes from Transition Meeting on January 22, 2009.
Participants:
No list of participants was taken at this meeting
Goals of the meeting:
- Communicate the updates of the various committees, identify and outline the Decisions, Action Items and Goals (Parking Lot) of each sub-committee.
- Establish a framework of times.
- Meet with County Representative to discuss Transportation (no show)
Communication Review:
- Please let each other and Zadia know who and when we are meeting.
- Go to Yahoo Groups at TPES-Grosvenor-Committee to receive emails and updates
- PTA meeting notes and meeting times are at TPESPTA.org
Secretary Identified:
Geneva Watenpaugh offered to take over responsibilities of Secretary, as she is able. Responsibilities include taking minutes, administering minutes, and securing meeting site.
Sub-Committees Review:
(See notes of Construction Subcommittee Meeting with MCPS on January 6, 2009 here)
CONSTRUCTION
Update:
Marc met with the Project Manager and Chris Barclay (Financial Committee) to identify status of Construction Plan. Meeting notes had been sent to Zadia.
- 9.2 Billion dollar contract has been issued
- A small, local, family owned business was awarded the contract
- This company would like all communication to go to and from Zadia
- Project Manager has stated that bi-monthly updates will be sent to Zadia
- Construction is currently behind schedule.
Is there an update with new schedule?
DECISIONS:
- Continue to try to meet with County Budget People
ACTION ITEMS:
- Ask Zadia to share monthly project reports
- Contact Valerie Ervin re: contacting finance people and to bring her into the loop of the overall project to her best ability
GOALS FOR NEXT MEETING:
- Continue to try to meet with County Budget People
TRANSPORTATION
Update:
DECISIONS:
ACTION ITEMS:
- What is the definition of ‘dedicated fleet’?
- Identify budget for Buses
Where is the money coming from?
How secure is funding?
- Identify price of Activity Bus
- Identify transportation for weekend field trips to Grosvenor
- Transportation drives the start time of school for current school in Grosvenor. What does that mean for TPES?
GOALS FOR NEXT MEETING:
- Meet with Transportation representative from county
PRE MOVE PREP
Update:
Group met with Zadia in December to discuss pre move preparation.
DECISIONS:
- Planning field trips and mixers
- Grosvenor is not available during the school day while the current school is on site (too disruptive).
- Current school on site at Grosvenor until July 1, 2009
ACTION ITEMS:
- A meeting with the students to discuss the move has not yet occurred.
- Talk to Zadia about a new date. It is understood that the meeting with the students should be scheduled once the construction schedule has been completely solidified.
- Schedule trips/mixers
- Contact ICB about available dates
- Talk to Zadia about a new date. It is understood that the meeting with the students should be scheduled once the construction
- Contact teachers and receive guidance on what their needs are for the move (packing, unpacking, etc)
GOALS FOR NEXT MEETING:
AFTER SCHOOL
DECISIONS:
- After school program should be coordinated through Recreation Center
- Keep one night per week at PBES for meetings, social etc
ACTION ITEMS:
- Continue working on after school location decisions
- Contact PBES about using school as a contingency drop off location.
- No child left alone
- Nina to follow up with Rec center and PBES
GOALS FOR NEXT MEETING:
OUTREACH
Update:
- Grosvenor has been visited
- Lots of light and great, large outdoor space
- No separate gym. Gym activities are in small multi purpose room
- Portables are in good condition
.
- Met with Staff Development Person at Bells Mill for information share about their move
- Transportation was a huge issue
- No problems with buses
- No drop off for families in cars. Buses only
- Is this county policy or school policy
DECISIONS:
- Contact local pre-schools to discuss/identify concerns
- Connect Pre-schools with PTA list serve for communication source
ACTION ITEMS:
- Create a FAQ section on Web site – multi language
- Create FAQ hand out sheet – multi language
- Plan field trip for incoming k’s
- Contact Bells Mill Principal about transportation for families who prefer drop off versus bus
- Talk to Zadia and Pam about preferred location of conferences
- Connect with local neighborhood list serves – Katya
- Lisa to contact IMPACT
GOALS FOR NEXT MEETING:
HEADS OF GROSVENOR
ACTION ITEMS:
- Compose a letter with Zadia to bring Valerie Ervin to be of overall and specific support
- Bring letter to local council people for support
- Suggest meeting?
- Nina and Lisa to meet with Zadia and update outstanding action items of the sub committees
- Make certain that Zadia is on TPES_Grosvenor_Committee yahoo groups list
- Connect with city and see where they stand
Next Meeting:
Prospective date: Thursday, Feb 26
7:00 pm
TPES |
